General Questions
The contract begins on the [Effective Date] and ends on the [Ineffective Date], unless terminated earlier or amended by mutual consent.
Renewals depend on funding availability and performance; any extension or renewal must be made by mutual written agreement.
The contract states it’s contingent upon available funds; if funding is reduced or withdrawn, Age Central may amend, reduce, or terminate the contract accordingly.
Either party can terminate with or without cause by giving 30 days’ written notice, though final reports and closeout steps still apply.
They are “Recitals” or background clauses explaining the purpose and legal basis for this Agreement, confirming that Age Central selected the PROVIDER to offer specific services.
All modifications must be in writing, signed by both parties, and attached as formal amendments.
The NGA elements are integrated in Section 1, so once this SPA is signed, you’ve also acknowledged the NGA details.
Generally, federal law takes precedence, followed by state law; Age Central policies must align with both.
Yes. Non-compliance can lead to corrective actions, funding suspension, or contract termination.
The contract includes an Age Central contact in the NGA section; direct inquiries to that individual (or the assigned Program Manager).
Notification of Grant Award (NGA)
It’s the maximum amount of federal dollars allocated to this project; any additional state/local funds are listed separately.
Possibly. You must request a formal amendment and provide justification; Age Central must approve any mid-year budget revisions.
You must notify Age Central promptly; any change to your rate may require an amendment to adjust the budget.
Yes. If your organization’s DUNS/UEI number changes, inform Age Central immediately and update the contract records.
It clarifies that this award does not fund research and development under federal guidelines, distinguishing it from R&D grants.
Terms & Conditions
You must follow all OAA rules, including priority service to older adults with greatest need and adhering to non-discrimination provisions.
You are obligated to comply with all new or revised rules; Age Central may inform you, but you must stay current on relevant regulations.
Yes. Adjustments to service levels or unit targets require mutual consent via a written amendment.
Collaboration is highly encouraged (and sometimes required) to build a coordinated service delivery system, though the specifics vary by scope.
You cannot assign, transfer, or subcontract the contract without first obtaining Age Central’s written permission.
Section 2.11 outlines an employment preference for qualified older adults, consistent with the OAA.
The OAA does not allow means testing for older adult services; income disclosure cannot be mandatory.
Follow Age Central and relevant federal/state policies, share only necessary info discreetly for effective service coordination.
No. They can make voluntary contributions, but no eligible participant is denied service if they choose not to contribute.
You should document this and may request an amendment to expand or re-focus your outreach, with Age Central’s approval.
Terms & Conditions
Section 3.1 references the RFP and approved proposal; you must provide exactly those agreed-upon services in compliance with the specified definitions.
Yes. Keep clear records for each service type and ensure you meet the distinct requirements for each.
Only if you seek and receive an official amendment from Age Central; funds are tied to the approved scope of work.
No. OAA/IDOA funds cannot pay for services already reimbursable by Medicare or Medicaid (see non-reimbursable clauses).
Funding is contingent on meeting service performance and the availability of state/federal funds. If either changes, your total award may be adjusted.
Scope of Work & Funding
Section 3.1 references the RFP and approved proposal; you must provide exactly those agreed-upon services in compliance with the specified definitions.
Yes. Keep clear records for each service type and ensure you meet the distinct requirements for each.
Only if you seek and receive an official amendment from Age Central; funds are tied to the approved scope of work.
No. OAA/IDOA funds cannot pay for services already reimbursable by Medicare or Medicaid (see non-reimbursable clauses).
Funding is contingent on meeting service performance and the availability of state/federal funds. If either changes, your total award may be adjusted.
Compliance & Reporting Requirements
They include 2 CFR Part 200, multiple 45 CFR Parts, GATA, various anti-discrimination rules, and more—detailed in a bulleted list.
Reports are due by the 5th of each month; missing the deadline can delay your reimbursement.
Yes. Age Central has a designated online system and may provide forms or guidelines you must follow.
Not necessarily. However, reimbursement will be delayed until the next cycle, and persistent non-compliance can lead to further penalties.
It’s a mandatory meeting in the 10th or 11th month to assess service performance and plan any changes for the next program year.
Section 4.6 requires attending at least one mandatory monthly meeting and responding promptly to network communications.
Federal requirements under OAA often mandate an updated plan each year, which is processed as an Annual Amendment to keep funding active.
Yes, under Section 4.8 you must distribute surveys or share relevant data as requested, ensuring older adults’ input is documented.
You must address it immediately, notify Age Central if it affects service delivery, and take corrective action to resolve it.
Yes. Desk audits and on-site visits can occur to verify compliance, performance, and use of funds.
Payment Terms & Monitoring
Payments come via ACH between the 6th and 10th of each month, provided you submit accurate, complete reports on time.
Section 7.2 indicates a written corrective action plan may be required; unresolved issues may lead to suspension or termination.
The PROVIDER must absorb any unallowable expenses; Age Central only reimburses for costs allowable under OAA and related rules.
Yes. If monthly or final reports lack required detail, your reimbursement may be delayed until corrections are made.
You can dispute or appeal following the contract’s dispute resolution procedures, but you must attempt to resolve it informally first.
Additional Contractual Terms
Yes. Section 9.2 requires written approval before assigning or transferring any part of the contract or services.
You must keep an inventory and follow all guidelines in Section 9.9, ensuring it remains for older adult services if the contract ends.
Section 9.19 states that if you spend $750,000 or more in federal funds in a fiscal year, you must undergo a Single Audit under 2 CFR Part 200.
Section 9.21 requires an emergency operations plan to ensure continuity of essential services during crises.
Yes, but you must also include the statement “These services and activities are supported by funds received from Age Central” (Section 9.27) and follow any co-branding guidelines from Age Central.